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In this episode of Workflow, Brian and Tom talk about 5 tips for the accidental PM. 00:41     Intro (Recur 2018) 04:06    What is an accidental PM 10:05    Tip #1: Don’t Just Manage - Lead 15:44    Tip #2: Plan collaboratively with your team 20:47   Tip #3: Pick A Process, Any Process 24:45   Tip #4: Focus on the Customers needs 26:32   Tip #5: Keep your promises 31:36   Tips for taking action Useful Links Recur ProfitWell Full Transcription https://hello.rindle.com/episode-24-5-tips-for-the-accidental-pm/

In this episode of Workflow, Brian and Tom talk about sub tasks, fireside chat style. 00:44   Intro (Recur 2018) 03:15    What is fireside chat? 4:08     The different types of sub tasks 08:31   How we think about sub tasks for Rindle 10:42  Use cases for sub tasks 17:36   Assigning a primary task versus a sub task 20:44  Planning with sub tasks Useful Links Recur ProfitWell Full Transcription https://hello.rindle.com/episode-23-sub-tasks-fireside-chat/

In this episode of Workflow, Brian and Tom talk about if Gantt charts are dead or not. 00:41    Intro (Gantt, iPhone tip, Zoom Chrome Extension) 08:13    What is a Gantt chart? 12:32    The history of Gantt charts 15:30    Are Gantt Charts dead? 29:23   How Gantt charts are useful 33:04   Tips for taking action! Useful Links iPhone cursor trick Zoom Chrome Extension Henry Gantt's Book - Organizing Work - Free download Ganttchart.com - Evolution of the Gantt Chart Full Transcription https://hello.rindle.com/episode-22-are-gantt-charts-dead/

In this episode of Workflow, Brian and Tom talk about 5 myths about more productive teams. 00:38    Intro 09:50   Myth #1: Harmony helps. Everyone should just get along 12:13    Myth #2: It’s good to mix it up your team. 15:02   Myth #3: Bigger is better. Larger groups will produce a better result 19:30   Myth #4: Working remote is less productive 25:00  Myth #5: Working longer hours will get more work done 28:33  Tips for taking action! Useful Links Episode 7: Working from home Episode 15: Is your team overworked? Episode 18: Why your team SHOULD disagree Full Transcription https://hello.rindle.com/episode-21-5-myths-about-more-productive-teams/

In this episode of Workflow, Brian and Tom continue their conversation about creating documentation for projects. The good, the bad, and yes, the ugly! 00:41   Intro 01:07   How does Rindle document feature development? continued from Episode 19 05:23   Documentation for clients 15:59    Documenting rush projects 20:16    Tips for taking action! Full Transcription https://hello.rindle.com/episode-20-documentation-the-good-the-bad-the-ugly-part-2/

In this episode of Workflow, Brian and Tom talk about creating documentation for projects. The good, the bad, and yes, the ugly! 00:46   What’s happening Brian and Tom (iPad Pro, Gantt) 05:31    Where we stand on documentation 12:54  How we structure our documentation at Rindle 17:57   How does Rindle document feature development? Full Transcription https://hello.rindle.com/episode-19-documentation-the-good-the-bad-the-ugly-part-1/

In this episode of Workflow, Brian and Tom talk about why your team SHOULD disagree. 00:40   What’s happening Brian and Tom (Coming soon in Rindle: Tasks, sales calls) 05:53    Topic intro 08:00     In a team meeting, each role has a different agenda 18:07   Team members will have different perspectives based on their personalities 22:00    Setting ground rules for discussions 30:23   Tips for taking action! Useful Links If Your Team Agrees on Everything, Working Together Is Pointless Full Transcription https://hello.rindle.com/episode-18-why-your-team-should-disagree/

In this episode of Workflow, Brian and Tom talk about idea management for teams. 00:40   What’s happening Brian and Tom (movies, in-home tech ecosystems) 03:11    Workflow automation webinar details 06:50   Idea management intro 08:14    Make sure every idea is captured 22:33   Recruit other people to expand your ideas  24:00    Test ideas and fail quickly 28:08   Tips for taking action! Useful Links Workflow Automation: how to hack your process and get more done with robots Full Transcription https://hello.rindle.com/episode-17-idea-management-for-teams/

In this episode of Workflow, Brian and Tom talk about reasons PM Methodologies fail and how you can avoid it. 00:38   What’s happening Brian and Tom (movies, in-home tech ecosystems) 07:33    Inspiration behind this episode: Top 4 Reasons why your Project Management methodology Fails 08:24   1st reason: Complexity Creates Chaos 14:35    2nd reason: Process Overload  18:11    3rd reason: Too Much To Do, Too Little Time 23:33   4th reason: People, Politics, And Budget 29:12   Bring it back to the basics 37:55   Tips for taking action! Useful Links Top 4 Reasons why your Project Management methodology Fails Workflow episode 4: A baseline workflow for any team Workflow episode 5: Finding your meeting Rhythm Full Transcription https://hello.rindle.com/episode-16-4-reasons-pm-methodologies-fail/

In this episode of Workflow, Brian and Tom talk about signs that your team is overworked and how to prevent it. 00:38   What’s happening Brian and Tom (football and babies) 02:41    Inspiration behind this episode: 5 signs your team is overworked 04:01    The first sign: People are working nights, early mornings and weekends 09:35   The second sign: People are missing family commitments for the job  13:58    The third sign: People seem more emotional 16:27    The fourth sign: Quality decreases 19:07    The fifth sign: Voluntary turnover increases 23:16    Tips for taking action! Useful Links Halt and Catch Fire on Netflix Anthony Bourdain - Kitchen Confidential 5 Signs Your Team is Overworked - Entrepreneur.com Harvard Business Review: The Research Is Clear: Long Hours Backfire for People and for Companies Time, Quality, Cost – you can have any two Full Transcription https://hello.rindle.com/episode-15-is-your-team-overworked/

In this episode of Workflow, Brian and Tom talk about custom fields. Why we’ve built them and how your team can leverage them. 00:40   What’s happening at Rindle (custom fields is launching) 03:38  What are custom fields? 04:55   Why we decided to build custom fields into Rindle 07:21   Examples of how they can be used  22:05  Custom fields vs. tags 24:35  The future of custom fields 26:28  Tips for taking action! Useful Links Learn more about Rindle's custom fields Full Transcription https://hello.rindle.com/episode-14-how-your-team-can-use-custom-fields/

In this episode of Workflow, Brian and Tom talk about how spreadsheets are killing productivity in your team. 00:39  What’s happening at Rindle (Mirrors in action) 04:14  Prospect use case for spreadsheets 05:33  Why do they use spreadsheets 11:17   Downsides of using spreadsheets 14:47  There are better ways to manage projects that INCREASE productivity 29:44  Tips for taking action! Useful Links More on spreadsheets from our blog Full Transcription https://hello.rindle.com/episode-13-spreadsheets-are-killing-your-productivity/

In this episode of Workflow, Brian and Tom talk about how to manage project stakeholder expectations. 00:42  What’s happening at Rindle (NFL viewer user experience, NY Air Show) 05:44  What is a stakeholder? 09:20  Things to do for managing stakeholder expectations 26:02  Things not to do for managing stakeholder expectations 32:59  Tips for taking action! Full Transcription https://hello.rindle.com/episode-12-managing-project-stakeholder-expectations/

In this episode of Workflow, Brian and Tom talk about how what workflow automation is, some of its benefits, and some example use cases. 00:45  What’s happening at Rindle (V3 is released! On to Custom Fields) 05:43  What is workflow automation? 08:12  The benefits of workflow automation 15:59   Workflow automation use case examples 30:42  Challenges using workflow automation 35:02   Tips for taking action Helpful Links Zapier IFTTT Google Drive Full Transcription https://hello.rindle.com/episode-11-what-is-workflow-automation-anyway/

In this episode of Workflow, Brian and Asia talk about how to manage projects when you’re the worst project manager. 00:52  Quick intro 02:01  About Asia Matos 06:41  The importance of communication 11:38   Asia's workflow today 22:36  How is workflow different in a marketing department compared to a founder/freelancer 32:08  Asia's meeting rhythms 38:47   Tips for taking action Helpful Links Asia's website: DemandMaven.io Asia's twitter handle: @asiamatos Full Transcription https://hello.rindle.com/episode-10-how-to-manage-projects-when-youre-the-worst-pm-with-asia-matos/

In this episode of Workflow, Brian and Tom talk about the benefits of visualizing your work versus traditional task lists. 00:50  What's happening at Rindle (Tom's back from vacation, group meeting scheduling) 06:25  What does it mean to visualize your work? 09:57  The challenges with lists 21:03  The benefits of visualizing your work 36:13  Tips for taking action Helpful Links Acuity Scheduling Calendly Episode 4: A Baseline Workflow for your team Visual Workflow Webinar Full Transcription https://hello.rindle.com/episode-9-the-benefits-of-visualizing-your-work/

In this episode of Workflow, Brian and Tom talk about how to structure your team's work from projects, to workflows, to personal tasks. 00:38  What's happening at Rindle (Medium has a member tier) 07:51   What types of boards or projects should I have for my team? 08:33  Department/team board 11:44   Projects (start and end) 14:32   Workflows (ongoing) 17:41:  Multi-board workflows 23:20  Personal tasks 25:07  Direct assignments in Rindle 28:15  The importance of using one system 33:39  Tips for taking action! Full Transcription https://hello.rindle.com/episode-8-how-to-structure-your-teams-work/

In this episode of Workflow, Brian and Tom talk about the benefits and disadvantages of working from home. 00:45  What's happening at Rindle (Medium has a member tier) 04:36  Article - Case Closed. Work From Home is the World's Smartest Management Strategy 05:43  Working from home raises employee productivity 13:06  Working from home reduces attrition rates 22:45  Working from home lowers facility costs 26:41  Working from home results in few sick days 31:43  Working from home reduces payroll costs 36:54 Tips for taking action! Helpful Links INC.com - Case Closed: Work-From-Home Is the World's Smartest Management Strategy by Geoffrey James CNBC - Billionaire Richard Branson: 3 reasons you should let your employees work remotely Remote by Jason Fried and David Hanson Full Transcription https://hello.rindle.com/episode-7-working-from-home/

In this episode of Workflow, Brian and Tom talk about 8 ways to drive software adoption in your team. 00:39  What's happening at Rindle (flip flops and more) 06:14  Our general thoughts on software adoption 09:07 #1 - Involve your team from the beginning 11:23  #2 - Choose software that is easy to use 14:19  #3 - Explain the key benefits for the software 17:01  #4 - Communicate at every stage of implementation 17:45  #5 - Don’t skip out on training 21:47 #6 - You lead, and they will follow 25:09 #7 - Be patient and nurture your team 27:11  #8 -  Collect feedback along the way 30:32  Tips for taking action! Helpful Links Brian's favorite flip flops Full Transcription https://hello.rindle.com/episode-6-8-ways-to-drive-software-adoption-in-your-team/

In this episode of Workflow, Brian and Tom talk about their podcast creation process and meeting rhythms. 00:43  What's happening at Rindle (a bit on our podcast creation process) 07:28  David Hauser 10:54  What is meeting rhythm 14:10  Daily, weekly, monthly meetings 25:45  Tips for taking action! Helpful Links Zoom Rev Sketch Simplecast WordPress GarageBand SaaSFest Scaling Up by Verne Harnish Develop a Meeting Rhythm by David Cummings (Pardot) Other articles on meeting rhythms Why, What, How of a Weekly Meeting and Meeting Rhythms How to ensure your business has the right meeting rhythm Full Transcription https://hello.rindle.com/episode-5-how-to-find-your-meeting-rhythm/