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Episode Info: tes as though it’s an iPad or any other device like that. Because it’s got a touchscreen you can operate it completely that way so that’s why the flip. It made some sense. I remember you and I having a discussion about the touchscreen and I was saying, “You know, it’s not so important to me now but when I think about my phone I’m using the touchscreen all the time so maybe it will become important to me.” Anyway, that was that. What are the differences in working with a Windows versus a Chrome? Birgit Pauli-Haack: What are the differences in working with a Windows versus a Chrome? The operating system is Chrome OS. Jim O’Reilley: Correct. Birgit Pauli-Haack: Did you install any anti-virus or any security addition to that? High built-in Security & Instantaneous OS Updates Jim O’Reilley: I did not because everything I read said that the data security on a Chromebook, across brands now, is very high and it’s because things are updated all the time in the Chrome operating system. As soon as something becomes a threat, in theory at least and we hope it’s always true, whatever deterrent is available is automatically installed on your computer as are all updates. Updates are instantaneous on this thing. Birgit Pauli-Haack: Wow, that’s fabulous. Extensible via USB for larger monitor + wireless mouse Jim O’Reilley: The other differences that I find, and this isn’t just because it’s Windows, it’s because it’s not operating system specific, the screen size is smaller. I wanted to continue to use a large screen that I have at my desk, which I think is probably a 20 or 21-inch screen. I wanted to continue to use a remote wireless keyboard and a wireless mouse and so forth. One of the negatives, if you will, about a Chrome is that they presume that everything that you’ve got will hook into them wirelessly and there are therefore only two USB ports on the computer, and they’re both USB-C, by the way, so anything that you’ve got now doesn’t fit. Anything I’ve got now doesn’t fit so I had to buy adapters and that was a little bit painful because I bought the wrong adapter, one wrong adapter when I bought the computer, for some reason. It’s totally illogical and you’re going to agree with me, I thought my desktop display device was an HDMI and it wasn’t, it was a VGA, so I’ve got this great HDMI adapter that if I ever hook it up to my television set I’m all set. Birgit Pauli-Haack:  Okay. Long Battery Life, except when viewing video, fast reloading Jim O’Reilley: Then the other thing I had to do was, and I told you I’d go back to battery life, is it says the battery is good for a full workday. Whenever I’ve seen that … You may find it in some other fashion, there’s a little asterisk after that. I had a hard time finding the asterisk until after I had the computer but I have since found it. It essentially says that if you’re watching videos, such as videos on Facebook or videos on YouTube it will consume the battery a lot faster. What I’ve found in actual usage is I’ll turn my computer on a little bit before seven in the morning and sometime around noon I’ll notice that there’s maybe 15% of battery life left. I unplug one of my adapters, which happens to be the display monitor, plug in the power port and … I’m sorry, power port implies Apple. It’s not power port, it’s the USB from power cable is what I’m trying to say. I almost bought a power port adapter, that’s why I know that that was the wrong term to use for it. It charges up my battery in about 20 minutes it comes back to full charge. Birgit Pauli-Haack: Wow, that’s fast. Jim O’Reilley: In theory, if I was an organized person, which anybody that knows me knows I’m not, I could just charge it during lunch. It would be fully charged when I came back and it would be all set for the rest of the day. At any rate, so that is my mea culpa about battery life. Do you always have to be online and on WiFi? Birgit Pauli-Haack: I heard from Chromebooks that you always have to be on wifi to use it, is that true? Jim O’Reilley: It is quite true but not entirely true because you can work offline in Google Drive, and therefore you can work offline and then when you plug back in that goes back online and goes up to the cloud and you’re back reconnected. Birgit Pauli-Haack:  How did you make it through the transition from your PC to your Chromebook in your everyday work life or at your retired work life. Migrating files and directories to Google Drive Jim O’Reilley: The biggest problem I thought I would have was moving documents from a PC, which were stored in Microsoft Office … In Windows, stored in Windows, I’m sorry. Not in Office but in Windows, moving documents to Google Drive. What I found, and you tipped me off to this, is that if you go into Google Drive in the upper left-hand corner there’s a big button that says new. If you press the new button below that it gives you a menu. One of the menus is to upload files or upload documents. Birgit Pauli-Haack:  Folders. Jim O’Reilley: I’m sorry, folders or files I guess it is, is what it actually says. Well, I thought, and this is what I had feared because I’m just not this detail oriented, was I’d probably have thousands of individual files on my old laptop, but because I could upload folders I could upload a folder and, literally, the first night I said, “Okay. I’m going to upload my documents folder.” I put new upload documents folder and I started to go to bed. As I’m getting ready for bed I’m just curious. I go back and I look at it and it was already uploaded. I said, “Huh,” so I did another one. It was taking less than five minutes to upload a full file folder and these were full file folders. What I thought was going to be a huge detail-oriented task to make sure I had everything turned out to not be that way at all. Birgit Pauli-Haack: Yeah. Well then, your high-speed internet connection that you just got probably took care of that because your computer was fast enough to use it. Chromebook are ready to get to work when opened Jim O’Reilley: Yes, and I still had the old one connected to the ethernet cable. It was actually pretty easy. Because it turns on immediately I feel proactive, I’m not sitting there waiting for it to come on when I … What I had been used to is my Windows would come on, my Gmail file would open up but it hadn’t updated since the night before so I’d have to refresh. It could have been a five-minute exercise. I turn it on now and it has refreshed, as I’m waiting for it it’s refreshing and it’s now less than a 30-second exercise. Birgit Pauli-Haack: You’re not sitting there searching on your computer and waiting til the Windows updates come through? Jim O’Reilley: Right.  One of my morning habits used to be I’d turn it on, refresh, go get a cup of coffee. Now I bring the cup of coffee, turn it on because it’s already refreshed. What did you do with your local software? Birgit Pauli-Haack:  Did you have any, and I know that that’s one of the mental blocks for people to go to a Chromebook is, “Well, but I have my local programs that are stored on my computer and where I have a license on.” Did you run into any of those? Jim O’Reilley: No, I haven’t. The closest I came to it was I had, have Kaspersky on my old laptop and I elected not to move it over so the issue just didn’t happen for me. I don’t think I had anything else. Birgit Pauli-Haack:  You don’t have any Quicken or QuickBooks or something like that? Jim O’Reilley: No. I do have a tax program but I’ve already checked with them and since I already moved the folder across, the older things are still there and I’ll just download electronically when the new version comes out for 2017. Amazon WorkSpaces, remotely accessible machines via Apps Birgit Pauli-Haack:  Okay, yeah. Now, we in our office when … I wanted to say robot but the remote. Everybody is now remote and we are using MACs but we had one Windows computer where QuickBooks was installed. We didn’t want it to go, for whatever reason. I know the reasons but it’s kind of because it’s we have multiple companies in that and our accountant doesn’t like it. We were having a hard time figuring out what to do with that local copy and do we still need a Windows computer just for that particular function. I found Amazon Workspaces where you can order a computer in the cloud and then you get an app for your Chromebook or an app for your MAC or an app for your Android tablet or a program for your iPad. Then you can access that Windows computer through these different devices and on the Windows computer you can install whatever you need to install. I downloaded to the computer a license of QuickBooks that I already bought, the physical license, and was able to install it on the Amazon Workspaces. We will talk about it in our next podcast. Jim O’Reilley: I’m really interested in learning more about that because I’m sure that at some point in time I’m going to run into a program, process, something that is not designed for Chrome OS and somebody is going to decide they don’t like Google or whatever and I’ll want access to it. That sounds like a great tool. Birgit Pauli-Haack:  It’s a very new service so you hear … Amazon also offers for nonprofits quite a few services so I’m ready to do another podcast but let’s bring this to an end, so you are happy with your Chromebook? Chromebooks speed up your Computer work Jim O’Reilley: Yeah, I’m very happy with it. Actually, a very good example is today prior to … Actually, prior to last week when it was the first time I used the Chromebook on a podcast. Prior to that, I would come here with a briefcase that would have my PC. It would have my plugin wire because I didn’t know how long the battery would have to last, my portable or my wireless mouse, and it would take me maybe 10 minutes to set up and then find your wifi connection here. I come in today, I’ve got the mouse and I’ve got the Chromebook. Between the two of them, I’m probably lugging maybe three pounds worth of hardware at this point. Yes, that is a joke. I turn on the computer and I hit update for my Gmail account, which I have it open up into, and I was up and running, again, within 30 seconds. It had found the wifi, it was up and running and everything was updated and I was ready to go. Yes, I’m happier because it’s new. I like when I drive a new car, I love the new car when I first drive it. I’m feeling the same way about the computer. I really feel like I made a good choice and the more I use it the more I really believe that for a nonprofit that’s got budget restrictions when you’ve got just a few hundred dollars to spend to replace a computer that’s going bad in your office think seriously about the Chromebook. I think you’ll find that you, you’ll feel like you made a good choice. Birgit Pauli-Haack:  Yeah, I think so, that that’s really something to consider especially when you have to replace more than one computer to get them all on one platform there. All right. Well, if you want to learn more about Chromebooks feel free to comment on our podcast. The show notes are as always This is the episode number 23 and if you don’t want to leave a comment because it’s too public for you we are happy to answer your emails, That’s it for me. Jim O’Reilley: This has been Jim O’Reilly and Birgit Pauli-Haack. We’re the co-founders of NPTech Projects, which I forgot to say when I introduced us back at the beginning of the podcast. Have a great time and try a Chromebook the next time you walk into Best Buy or your favorite local computer store. Birgit Pauli-Haack:  Thank you for listening. Jim O’Reilley: Bye-bye. Birgit Pauli-Haack:  Bye-bye.   .........
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